Northern Nevada Home Schools, Inc.
Board of Directors Meeting Minutes
October 28, 2002
3:00 pm
The Meeting was held at Sierra View Library in Reno.
|
Present: |
Carol Sherman Williams, Chair |
|
|
Tracey Thibault, Editor and Acting Secretary Cyndi Earl, Treasurer Joyce Hall, Director Irene Rushing, Director Cheryl Cardoza, New Member |
|
Absent |
Nancy Nagel, Secretary Gina Hawley, Director Cindy Lawrence, Director |
CALL TO ORDER: 3:10 pm
Carol announced that due to family matters, Nancy Nagel had resigned as Secretary. Tracey Thibault offered to record the minutes for the meeting in Nancy’s absence.
Cheryl Cardoza asked to be a Board Member. A motion was made by Irene Rushing to make Cheryl a Director at Large. The motion was seconded by Joyce Hall and carried unanimously.
Minutes for the September 26th meeting were read. Corrections were noted. A motion was made by Tracey Thibault to accept the minutes. The motion was seconded by Irene Rushing and carried unanimously.
Chairman: The December 14th Public Hearing with the Department of Education was discussed. Carol asked people to attend and offered to organize a carpool.
Treasurer: Cyndi Earl discussed various forms (“Request for Funding,” and “Special Request Forms”). We agreed not to renew our Costco Card when Sam’s club was offering free cards. Signature paperwork was passed out for account signers.
Editor: Tracey Thibault reported that the first run of the Newsletter under her Editorship had gone very well and everyone agreed that the color was a nice touch. Tracey went on to mention that there was a hidden cost to the color, however, in increased maintenance costs. Still, the production challenges were met and the Newsletter went out on time.
Conference Committee: Irene Rushing announced that she was willing to be this year’s conference coordinator. A motion was made by Irene for a $3,000 budget and seconded by Cyndi Earl. The money is needed to pay for the facility, food, speakers and accommodations. After much discussion, the motion was amended by Carol to specify that the price of the conference did not exceed $15 for members and $20 for non-members. Cheryl Cardoza seconded the amended motion and it carried unanimously. Irene discussed the need for a facility, hopefully a public school. Joyce Hall offered to do the catalogs. Cyndi Earl volunteered to call McQueen High School for the 1st, 2nd, 3rd of June. Irene stressed the need for volunteers to be coordinators. She announced that the First Conference Committee Meeting will take place in November.
C.A.R.E. Committee: Carol Williams pointed out that help is still needed on the Committee. Joyce Hall volunteered to serve one day a week.
NEW BUSINESS:
NAC Changes/Update: The Draft presented to the State Board of Education needed tweaking. Irene Rushing offered to e-mail all Board Members with an explanation of the changes that were made to our original document.
Reimbursement for Home School Leaders: Carol reported that Frank Schnorbus has incurred a lot of expenses attending the HSLDA Conference for the benefit of NNHS. He has asked for reimbursement. Whether we should gift him the money or match donations was discussed. It was decided that we would put the request in the newsletter and then decide how we might match or increase the funds collected.
NNHS Changes to Intent Form Option B: Carol went over the wording for Option B on the current Intent Form. The change was drawn up by Barbara Dragon. Carol moved to change the intent form to match the law with the approval of Lynn Chapman who wrote the original. Irene Rushing seconded the motion and it carried unanimously.
NHN Loan for Conference: Discussed lending money to NHN for a down payment for their conference facility. Carol had sent them an e-mail inviting them to discuss this, but there was no response. Discussion tabled pending contact from NHN.
Insurance Renewal: The cost of Business liability insurance went up $100 to $574. Irene Rushing suggested that we should research other companies to get a better rate. Carol pointed out that it was too late for this year and that we should do this for next year. All agreed that was a good idea. A motion was made by Joyce Hall to go ahead and pay the insurance as it stands now and research other companies for next year. Irene Rushing seconded and the motion carried unanimously.
New Domain Name: Discussed the possibilities for a new website name. Carol mentioned that Patti Poston would be making sure that the new site is free of advertisements. Tracey Thibault moved to change the domain name to www.nnhs.org. Cheryl Cardoza seconded the motion and it carried unanimously.
Changing the Phone Line Message: Joyce Hall volunteered to get together with Lynn Chapman to discuss wording for the new phone line message. Tracey Thibault moved to give Joyce and Lynn the authority to change the message. Cheryl Cardoza seconded the motion and it carried unanimously.
Changing the Membership Card Insert: All agreed the current insert is too impersonal and needs revision. Carol proposed to write a welcome letter to go with new membership cards. She offered to write a draft and e-mail it to members for suggestions to be approved next meeting.
Newsletter Policy Review: Carol disseminated the Newsletter Policy to all Board Members for review so changes could be proposed at the November meeting. She asked that everyone bring in specific language suggestions for a vote in November.
Home School Resource Center/Library Partnership: Carol presented information about the Home School Resource Center in the Johnsburg Public Library District in Illinois. Possibilities for such a thing in Reno were discussed and Carol offered to write a letter to our libraries to secure some sort of partnership for a Home School Resource Center of our own.
Increasing Meeting Attendance: Carol mentioned that Gina Hawley was interested in some incentives for increasing meeting attendance through a Reading Program for Kids while the meeting goes on. Other ideas were also mentioned. Because Gina was not present the discussion was tabled until next meeting.
December Board Meeting Cancellation: Discussed skipping the December Board Meeting because of the Holidays and other Stresses. Irene Rushing moved that we cancel the December Meeting. Joyce Hall seconded and the motion passed unanimously.
OLD BUSINESS:
Appointments: Joyce Hall moved to appoint Irene Rushing as NNHS Advisory Council Representative and Gina Hawley as NHN representative. Tracey Thibault seconded the motion and it passed unanimously.
Secretary Position: Cheryl Cardoza inquired about the Secretary’s position duties. Carol explained that the Secretary takes the minutes, types them up, and prints them to bring to the next meeting or e-mails them so Board Members can print them for the next meeting. Cheryl Cardoza volunteered to take on the Secretary’s position. Tracey Thibault moved to appoint Cheryl as Secretary. Irene Rushing seconded the motion and it carried unanimously.
NEXT MEETING: Monday, November 25, 2002 at 3:00 pm at the Sierra View Library.
MEETING ADJOURNED: 5:10 pm
Submitted by Tracey Thibault 11/25/02
Corrections specified by the Board 11/25/02
Amended by Cheryl Cardoza 1/20/03