Northern Nevada Home Schools, Inc

 

 

 

Northern Nevada Home Schools, Inc.

Board of Directors Meeting UNOFFICIAL Minutes

March 29, 2004

3:30 p.m., Resource Center, Reno

 

Present:            Cheryl Cardoza, chair

                        Joyce Hall, secretary

                        Lynn Chapman, director

                        Carol Sherman Williams, director

 

Absent:             Cyndi Earl, treasurer

                        Gina Hawley, director

 

Guests:

Randolph Tobey

Irene Rushing

Jackie Schlarb

Jim Demuth

Carol Demuth

Marita Sanders

Heather E Mayorga

Bethany Callahan

Barbara Keogh

Inga Kjartansd

 

Call to order: 3:46 p.m.

 

Carol was acting secretary for February meeting and could not print out her meeting minutes from Resource Center computer, so approval was delayed to April meeting.

 

Board received the following written request:

 

Added items to NNHS Board meeting 3/20/04 by NNHS members

 

Nominated committee – proposal

Phone line

NNHS Resource Center donations

Board changes – discussing concerns

Support group – policy

Website – update

Correction: Notifying members procedures – policy

Cheryl responded that she could not add items without advance notice.

 

Reports

 

Treasurer: In Cyndi’s absence, Cheryl gave report. The Resource Center money was separated out from the overall NNHS budget. Balance remaining for Resource Center was $5,000.

 

Lynn asked about the movement of funds in and out of the NNHS account and whether that had been the appropriate way to handle the grant money.

 

Discussion followed with guests about Resource Center.

Following were concerns raised by members present:

  • If grant was given to NNHS, can NNHS board legally donate money to another non-profit corporation?
  • Should money be returned to grantor?
  • What happens to the materials in the Resource Center?
  • Why was the Resource Center not self-sustaining?
  • Will NNHS members still be able to use new Resource Center?
  • Board could have provided better communication to members about situation with the Resource Center and pending decision to separate it from NNHS.
  • Board’s decision to split out Resource Center and donate remaining grant money to it should not have been taken without seeking more input from NNHS members.
  • Is the Resource Center considered a support group? How does that affect NNHS funding of it?
  • Should members who donated things to the center be asked if they want to pick up their donations?
  • Do the donated materials belong to NNHS?

 

Board

 

Lynn moved that board re-open discussion of the decision regarding Resource Center. Failed for lack of a second.

 

Care committee report: Lynn said, “We care.”

 

Conference report: Cheryl reported that the NNHS conference is tentatively slated for either Aug. 14 or Aug. 28 and will be held at Truckee Meadows Community College. Later date was chosen because many bigger-name speakers and vendors are booked at other conferences for May and June.

 

Unfinished business

 

Election of new board of directors

All current board members’ terms will end June 30 and none of the current members has announced an intention to serve another term.

Cheryl said she will request statements from nominees about why they want to serve on the board and have those statements published in the newsletter prior to the election.

 

Lynn presented a proposal to establish an election committee to coordinate the election, tally the ballots and report the results.

Lynn made a motion, seconded by Joyce, to establish the committee.

Following passed unanimously and was adopted as board policy:

 

Election committee policy

The election committee shall consist of NNHS member(s) volunteering to receive the calls made by NNHS members suggesting nominees. Committee members are responsible for calling and verifying their acceptance of the nomination. Committee will prepare ballots and send them by mail to NNHS members. Committee members will collect and count ballots from NNHS mail box and report results to the membership in the newsletter and notify the newly elected board members by June 15.

 

 

Phone line: Member Irene Rushing asked that phone message on NNHS line be changed to reflect that Resource Center is no longer part of NNHS. Lynn made a motion to this effect, seconded by Joyce, and the motion passed unanimously.

 

New business

 

Activities committee: Elizabeth Dahl is the new activities/field trip coordinator, taking over from Patti Poston. Elizabeth has requested $375 from NNHS for the end of year picnic and back-to-school campout. 

Carol made a motion to give the activities committee the requested amount, with the understanding that $75 of the total is being used as a deposit on a campsite and will be returned to NNHS. Seconded by Joyce. Motion carried unanimously.

 

Educator of Faith email discussion group: Member Irene Rushing requested that this group and all discussion groups on the NNHS website have prominent links on the opening page, rather than first appearing under support group category.

 

Announcements

 

April meeting date: 3:30 p.m., Monday, April 26, 2004 at Resource Center.

 

Meeting adjourned: 5:30 p.m.

 

Submitted by Joyce Hall, Secretary, 4/6/4