Northern Nevada Home Schools, Inc.
Board of Directors Meeting Minutes (approved)
July 26th, 2004
3:30p.m., Sierra View Library, Reno

Present:
Jim Poston, Chair
Patti Poston, Secretary
David Pennington, Editor
Carol Williams, Treasurer
Bethany Callahan, Director
Heather Mayorga, Director
Elizabeth Dahl, Director
Carl Lucas, Director

Absent: Jim Demuth, Director

Guests:
Chris Riche
Cheryl Cardoza, Conference Committee Chair

Call to order: 3:40p.m.,

Additions to the Agenda:

1) New Board of Directors:
The Election Committee forwarded the following results from the May 2004 election of new members. As of July 2004, the 2004-2006 Board of Directors consists of:

Jim Poston - Chair
Patti Poston - Secretary
David Pennington - Editor
Carol Williams - Treasurer
Bethany Callahan - Director at Large
Heather Mayorga - Director at Large
Jim Demuth - Director at Large
Elizabeth Dahl - Director at Large
Carl Lucas - Director at Large

2) New Signers for NNHS Bank of America account.
Carol Williams made a motion that the new signers on the Bank of America account should be:

1) David Pennington - Editor
2) Carol Williams - Treasurer
3) Patti Poston - Secretary
4) Elizabeth Dahl - Director
Bethany seconded the motion and it passed unanimously.

Minutes

Reports

Chair Report - No chair report.

Treasurer Report: Carol Williams read the Treasurer's Report. See attached. Carol moved a $40 check from Vendors to Advertisements when it was pointed out that the check was for a newsletter advertisement.

Jim Poston asked what the Conference budget was. Cheryl Cardoza - Conference Committee Chairman - answered $3,500. Treasurer handles disbursements for the conference.

Discussion about Paypal: Explanation about Paypal and how it works was given.

Care Committee Report: None

Conference Committee Report: Cheryl reported on the upcoming NNHS conference. She said they needed to pay one speaker half her fee and other speakers after they come. Banquet is settled and the new site does not have a minimum charge. Banquet is at Meadowood Courtyard and the banquet might make money. Speakers will get a free meal. Mary Griffith is talking at the Banquet. Carol is handling banquet and Conference registrations.

Chris Riche, from Intuit, has volunteered a raffle donation of Quickbooks for the Conference. Other topics discussed: More Workshop speakers and reimbursement for speakers, hotel registrations, raffles, advertisements and banquet.

Old Business
David Pennington made a motion to approve minutes of meeting from May 24th - Carol seconded the motion and it passed unanimously.

No minutes from June meeting because there was not a quorum.

Meeting time/date & format:
Jim P. called for a discussion as to what time, date and format for the board meetings. It was decided that evening meetings would be tried, but due to newsletter deadlines, but for now the meetings would be held on the 3rd Monday of the Month at 3:30pm at Sierra View Library. (Next meeting: Monday, August 16th, 3:30pm Sierra View Library).

Care Committee:
Our volunteers have asked to be replaced. Jim Poston asked for a volunteer to chair the Care Committee. Carol explained the Care Committee and what it does. Jim P. said he would like to have each Director-at-Large to have one significant responsibility, such as Care Committee or Activities. Bethany Callahan volunteered to be the Care Committee Chairman. Jim P. appointed Bethany Care Committee Chairman. Patti Poston will get Bethany the current Care Committee packets. It was generally agreed that the voicemail should be picked up at least once each weekday, and that a monthly summary of calls be given to the board.

Electronic Newsletter:
Jim P. said we are doing beta testing on electronic newsletters and has tabled discussion for later.

School Board Agenda
Jim P. discussed the service that NNHS could provide to non-Washoe/Douglas members by monitoring school board agendas in the separate counties and alerting members when there is a homeschooling issue. He asked for a volunteer to monitor the school board agendas for homeschool issues. Carl Lucas volunteered on a trial basis. He will flag issues of interest for publication in the newsletter, Website, etc. It was also mentioned that for significant issues, we could pay for an advertisement in a local newspaper, and that it would be useful to get a NNHS "point of contact" in each county.

Website Ads
There was some discussion on website ads as to who might be able to advertise free, but in the interest of time, the discussion was tabled until a future meeting. Heather mentioned a homeschooling family who is offering NNHS members a 2 for 1 discount, but it is not mentioned in the NNHS discount list.

Putting web click-thrus on the website
Carol explained what a click-thru is - a way for NNHS to get a commission for sales referred from our website. Because of time constraints, additional discussion was tabled for a later meeting. Carol pointed out that a 501(c)3 organization has restrictions on advertising it can accept, and cannot be perceived as touting particular businesses. Carol will research and have more information for next meeting.

Additional item
We need to examine NNHS representatives to all outside committees and organizations, such as the Nevada State Department of Education's Northern Home School Advisory Council.

Adjourn
The meeting was adjourned at 5p.m.,

Next Meeting - August 16th, 2004, 3:30pm at Sierra View Library.